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Financial Aid and Scholarships

Award Authorization and Disbursement

The process for award authorization requires a coordinated effort between several departments and our office.

Recipient Notification

The award unit is responsible for notifying the recipient of the award and disbursement procedure. This prevents misunderstanding and confusion on the part of the student as to how the award is received. In notifying the recipient, please keep in mind that an award cannot be disbursed until the student enrolls for classes. Students should be strongly encouraged to pre-register for their courses, rather than waiting to register during fee payment. 

Deadlines for Receipt of Authorization

It is very important that departments adhere to the deadlines. Late awards often place students in an over-award status and require that the Office of Student Financial Aid and Scholarships make adjustments to existing financial aid awards. Compliance with the deadlines is also important in assuring that non-resident scholarship recipients are assessed the reduced tuition rate when semester billings are produced.

April 1 Freshman Scholarship Deadline and Award Day Deadline*
May 1 Summer Session 
June 15 Fall & Spring Semester 
April 1 Awards Day Deadline*
May 1 Summer Session 
June 1 Fall & Spring Semester 
May 1 Summer Session
August 1 Fall & Spring Semester 
May 1 Summer Session
August 1 Fall & Spring Semester

*Note that checks will only be sent to students through the normal refund policy as established by the Bursar's office. Checks cannot be sent to the department for distribution at Awards Day.

Disbursement Procedures

If the authorization is received in the Office of Student Financial Aid and Scholarships by the dates listed above, the award will appear on the student's bill as a credit against their university charges. Awards will not be disbursed to the student until the student demonstrates enrollment. In cases where the student's financial aid package exceeds their university charges, the student may elect to have their financial aid refund direct deposited into their bank account or they may choose to have a refund check mailed to them. Details regarding fee payment and direct deposit can be found on the Bursar's Office website.


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